Job Description

Job Summary

Health Services of North Texas, Inc. is seeking a highly organized and proactive Remote Virtual Assistant to provide day‑to‑day administrative support to our leadership and program teams. In this role, you will handle a variety of tasks such as scheduling, email management, document preparation, and basic data entry to help keep operations running smoothly. You will work closely with staff across multiple departments, ensuring clear communication, timely follow‑up, and professional coordination—all from the comfort of your home. If you are reliable, detail‑oriented, and enjoy supporting others behind the scenes, this is an excellent opportunity to grow your administrative career with a mission‑driven healthcare organization.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate virtual calls for managers and team members.

Assist with email management, including organizing inboxes, flagging priority messages, and drafting simple responses as directed.

Prepare and format basic documents, spreadsheets, and presentations using standard office software.

Support data entry tasks, maintain tracking sheets, and help keep records accurate and up‑to‑date.

Help coordinate virtual meetings and webinars, including sending invitations, sharing links, and distributing materials.

Perform online research and compile information or summaries as requested by supervisors.

Organize electronic files and folders to ensure information is easy to locate and share.

Provide general administrative support such as creating checklists, updating templates, and following up on outstanding items with staff.

Required Skills and Qualifications

Previous experience as a virtual assistant, administrative assistant, or similar support role is preferred but not required for fast learners.
Strong organizational skills, with the ability to manage multiple tasks and priorities in a remote environment.
Good written and verbal communication skills, with a professional and polite tone.
Comfortable using email, calendars, and office software (such as Word, Excel, PowerPoint, or Google Workspace equivalents).
High attention to detail and accuracy when handling documents, schedules, and data.
Ability to work independently, follow instructions, and meet deadlines with minimal supervision.
Discretion and reliability when handling sensitive or confidential information.

Benefits

Competitive hourly pay based on experience, with regular performance reviews and opportunities for pay increases.
Paid time off (PTO) and paid holidays in line with organizational policy.
Eligibility for medical, dental, and vision insurance for full‑time employees.
Access to retirement or savings options, if eligible under company plans.
Paid training on our systems, communication standards, and administrative processes.
Opportunities for internal growth into other administrative, HR, scheduling, or coordination roles.
Supportive, mission‑driven culture where your work helps teams deliver care to communities across North Texas.

Package Details

• Competitive hourly rate aligned with experience and skills, with performance‑based reviews.

• Fully remote position with stable, full‑time hours and a consistent schedule.

• All core tools and access needed to perform the role will be provided or set up according to company policy.

• Opportunities to support a variety of departments, giving broad exposure to healthcare operations and potential career paths.

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